About Your Parish Council


A Parish Council is a local authority that makes decisions on behalf of the people in the parish. It is the level of local government closest to the community, with the district authority (Horsham District Council) and the county authority (West Sussex County Council) above it in the hierarchy.

The parish council is part of the three tiers of Local Government which comprises Parish Council; District Council and County Council. There are 11 councillors elected every 4 years. Councillors are unpaid but have the services of a part-time paid Clerk to the Council.

The Council meets in public typically nine times each year and additionally when required. A period for public questions or suggestions is allowed at the start of each meeting. There is also a Parish Annual Meeting in April at which a summary of the year’s activities is presented. District and County Councillors usually attend these meetings and report on the activities of their respective Councils. Notice of meetings is displayed on the parish notice boards one week before the meeting and minutes of the meetings are published on the parish notice board and additionally on this website.

The Council has the powers to raise income by means of a precept levied on households in the parish and this is collected together with Council Tax by Horsham District Council. The Council precept and expenditure is, of course, monitored annually by independent auditors.

Standing Orders

The Standing Orders regulate the way in which the Council conducts its business. Parts of the Standing Orders are mandatory and are laid down by Acts of Parliament, whereas other are adopted voluntarily to assist in the formal running of the Council’s affairs. The Standing Orders are largely taken from a nationally published set of Model Standing Orders and were revised and approved by the PC in October 2019. Standing Orders are reviewed annually.

Standing Orders 2019

Financial Regulations

Financial Regulations govern the conduct of the financial transactions of the Council.

PLEASE NOTE: All the meeting minutes are draft until they are approved at the following parish council meeting.

Parish Council Meeting Minutes and Agendas 2020

Planning Committee Agenda 31 March 2020

Parish Council meeting minutes March 2020

Parish Council meeting agenda 10 March 2020

Parish Council meeting minutes 21st January 2020

Parish Council meeting agenda 21 January 2020

Parish Council Meeting Minutes and Agendas 2019

Parish Council meeting minutes 3 December 2019

Parish Council meeting Agenda 3 Dec 2019

Parish Council Meeting Minutes – 22 October 2019 

Parish Council meeting agenda 22 October 2019

Parish Council meeting minutes 17 September 2019

Parish Council meeting agenda 17 September 2019

Parish Council meeting minutes 30 July 2019

Parish Council meeting agenda 30 July 2019

Parish Council meeting minutes 25 June 2019

Parish Council meeting agenda 25 June 2019

Parish Council meeting minutes 14 May 2019

 Parish Council meeting agenda 14 May 2019

Parish Council meeting minutes 9 April 2019

Parish Council Meeting agenda 9 April 2019

Parish Council Meeting Minutes 12 March 2019

Parish Council meeting agenda 12 March 2019

Parish Council meeting minutes 22 Jan 2019

Parish Council Meeting Agenda 22 January 2019

Planning Committee Minutes and Agendas 2020

Planning Committee Agenda 9 June 2020

Planning Committee minutes 5 May 2020

Planning Committee Agenda 5 May 2020

Planning Committee Agenda 21 April 2020

Planning Committee Minutes 21 April 2020

Planning Committee Agenda 25th February 2020

Planning Committee minutes 21st January 2020

Planning Committee agenda 21 Jan 2020

Planning Committee Agenda 7 January 2020

Planning Committee Minutes and Agendas 2019

Planning Committee minutes 3 December 2019

Planning Committee agenda 3 Dec 2019

Planning Committee Agenda 19th November 2019

Planning Committee minutes 22 Oct 2019

Planning Committee agenda 22 Oct 2019

Planning Committee minutes 8 Oct 2019

Planning Committee agenda 8 Oct 2019

Planning Committee minutes 17 Sept 2019

Planning Committee agenda 17 Sept 2019

Planning Committee agenda 3 Sept 2019

Planning Committee minutes 16 Jul 2019

What is the money spent on?

The precept has to cover all the expenses of the parish; this includes the Clerk’s salary, public lighting, and maintenance of public open spaces such as the village green.

In addition, the council supplements the grass cutting within the village centre to improve the standard adopted by County and District Councils and also employs contractors on an ad hoc basis to deal more quickly with some of the smaller jobs which arise around the village.

The Council is able to borrow money (with the approval of the Secretary of State) to pay for larger items of expenditure than are possible in one year’s precept. The money required to repay these loans is included in the precept.

The Council also supports on an ad hoc basis items which it considers of benefit to the parish: for example, it has supported the refurbishment of the parish room, the village hall, the erection of an open shelter for younger people in the parish and gives small donations to other bodies which it considers are of benefit to the village.

Annual accounts

The annual audit for the year to 31 March 2019 has been concluded. The relevant documents can be viewed using the links to the PDF documents below:

End of year Financial Report 2018-19

Bank Reconcilliation 2018-19

Certified Annual Return 2019

Notice of Conclusion of Audit 2019

The annual audit for the year to 31 March 2018 has been concluded. The relevant documents can be viewed using the links to the PDF documents below:

Year End Financial Report 2017-18

Bank Reconciliation 2018

Certified Annual Return 2018

Notice of Conclusion of Audit 2018

The annual audit for the year to 31 March 2017 has been concluded. The relevant documents can be viewed using the links to the PDF documents below:

Year End Financial Report 2016-17

Bank Reconciliation 2017

Certified Annual Return 2017

Notice of Conclusion of Audit 2017

The annual audit for the year to 31 March 2016 has been concluded. The relevant documents can be viewed using the links to the PDF documents below:

Year End Financial Report 2015-16

Bank Reconciliation 2016

Certified Annual Return 2016

Notice of Conclusion of Audit 2016

The annual audit for the year to 31 March 2015 has been concluded. The relevant documents can be viewed using the links to PDF documents below:

WPC Cashbook Financial Report 2014-15

Bank Reconciliation 2015

Annual Return 2015

Notice of Conclusion of Audit 2015

The relevant documents for the annual audit for the year to 31 March 2014 can be viewed using the links to PDF documents below:

Cashbook Financial Report 2013-14 (duplicate).pdf

Bank Reconcilliation 2014.pdf (Balance sheet)

Annual Return 2013-14

Notice of Conclusion of Audit 2013-14

The relevant documents for the annual audit for the year to 31 March 2013 can be viewed using the links to PDF documents below:

Cashbook Financial Report

Balance Sheet

Annual Return Section 1

Annual Return Section 2

Annual Return Section 3

Annual Return Section 4

Notice of Conclusion of Audit

The documents listed below are available for you to consult.

Co-Option Policy and Person Specification 2019

This policy sets out how people are co-opted on to the Parish Council and the Person Specification sets out what areas of interests and personal attributes might be useful to be a parish councillor.

Risk Management Review

This document contains a risk assessment of all the Parish Council’s assets and operations. It is updated on a yearly basis.

Gatwick Policy Statement (Updated January 2019)

This document sets out the Parish Council’s approach to ensuring the residents of the parish do not suffer from excessive levels of aircraft noise resulting from the movement of aircraft and concentrated flight paths.

Fixed Assets Register

The Fixed Assets Register was updated in May 2018 and contains a list of all the Parish Council’s assets.

The Internal Audit Report from 2017-2018 can be found here.

Parish Councillor Register of Interests 

Ann Lloyd

Geoff Read

Paul Bickford

Sally Pavey

Fiona Robinson

Chris Gould

Stuart Ritchie

William McLaughlin

Parish Councillor Declaration of Acceptance of Office Forms

Ann Lloyd

Geoff Read

Paul Bickford

Sally Pavey

Fiona Robinson

Chris Gould

Stuart Ritchie

William Mclaughlin

The General Data Protection Regulation (GDPR) is a legal framework that came into effect on 25th May 2018. GDPR sets guidelines for the collection and processing of personal information of individuals.

GDPR affects everyone, every organisation you have ever given your personal information too, on-line, on paper or over the phone, must manage that information as per GDPR legislation. Your permission is required so they can continue to keep a record of your details, use your information ongoing or share your information with other parties.

They must store your information securely, ensure it is accurate and delete it when there is no reason to keep the information. The financial penalties are significant for non-compliant organisations.

The following policies have been adopted by the Parish Council, please click on the links below to view them:

General Privacy Notice

Subject Access Request Policy

Document Retention and Disposal Policy

Warnham Parish Council have adopted a new local Code of Conduct dealing with the conduct that is expected of members and co-opted members of the Council under the Localism Act 2011 section 27(2). This Code replaces the code of conduct previously adopted by the Council under the Local Government Act 2000.

The new Code, which took effect on 1 July 2012, applies to all members and co-opted members with voting rights of the Council.

Full details of the Code of Conduct adopted by Warnham Parish Council can be found in this here.

The Localism Act and the Code provides that councillors who have a Disclosable Pecuniary Interest (as defined in the Code) in any business being discussed by the council, may not participate in, or vote on, that business and that they must withdraw from the meeting room unless they have received a dispensation from the council. Warnham parish council has adopted a Dispensation Scheme which can be viewed here

In accordance with the Code of Conduct, Councillors are required to complete a Register of Members’ Interests.  Copies of the registers can be viewed by clicking on the names below:

Hilary Farquhar
Geoff Read
Roger Purcell
Stuart Ritchie
Bill Mclaughlin
Alex Wilks
Pam Brinkler
Mark Wiffen
Ann Lloyd
Sally Pavey
John Hamer

Councillors are also required to update their Registers of Interest annually to confirm whether there have been any changes.

Copies of the Councillor Acceptance of Office Forms can also be viewed by clicking on the names below:

Ann Lloyd
Stuart Ritchie
Sally Pavey
Geoff Read
Bill Mclaughlin
Christopher Gould
Fiona Robinson
Paul Bickford

Complaints Procedure

The Parish Council has adopted a Complaints Procedure setting out how complaints about the council will be dealt with. To view the Complaints Procedure document please click here.

The Freedom of Information Act gives a general right of access to all types of recorded information held by public authorities, sets out exemptions from that right and places a number of obligations on public authorities. Information about the Act is available from the Information Commissioner’s Office at www.ico.gov.uk/.

Publication Scheme

The Act requires every public authority to adopt and maintain a generic model publication scheme which should be adopted and operated by all public authorities from 1 January 2009. Warnham Parish Council adopted an updated generic model publication scheme at their Council Meeting on 26th June 2018. It is intended to provide everyone interested in the Council with a comprehensive guide to the information that the Council will automatically or routinely publish or otherwise makes available to the public.

We aim to ensure that a significant amount of information is available without the need for a specific request, and therefore minimise inconvenience and cost to the public. Most of the information is available here on our website. In addition, where possible or practicable we make information available on the parish notice boards located throughout the parish.

To view the Publication Scheme please click here.

The Parish Council has a range of powers which it can exercise but not all are appropriate to a parish of this size.

Please click here to view a complete list of the powers and duties.

Why become a Parish Councillor?

By becoming a parish councillor, you become someone your community will look to for help, guidance and support – a community leader with the power to influence decisions for the benefit of the people you serve.

What decisions do Parish Councils make?

Parish Councils make all kinds of decisions on issues that affect the local community. Probably the most common topics that parish councils get involved with are planning matters (they are statutory consultees) and roads and highways. Parish Councils have limited powers to make decisions but they do have the ability to negotiate with, and the power to influence those other organisations that do make the final decisions (such as the district or county council, health authorities, police etc). In this respect parish councils are extremely powerful. The organisations that make the final decisions know that a parish council gives the best reflection of how a community feels about something and its views will be taken seriously.

How much time does it take up?

Warnham Parish Council meets 9 times a year for the full council meeting to which members of the public are also invited. Meetings may last two or more hours, depending on what’s on the list of items to discuss. Warnham Parish Council also has sub-committees to deal with specific subjects, such as planning, finance matters and recreation. In addition to the regular council meetings, Councillors may be required to give time for ‘ad-hoc’ meetings- for example with agents to discuss planning applications that the council must give its opinion on, highways meetings with the county council etc.

How long does a Parish Councillor serve for?

Once elected, councillors sit on the council for a maximum of four years. If they then want to stay in the post, they can stand for re-election. This does not mean that you have to stay for four years. If you find it’s not for you, or you can no longer meet the commitment, you can stand down. Elections are set to take place on 2nd May 2019.

Are you interested in becoming a Parish Councillor?

The best way to find out what it’s like to be a Parish Councillor is to talk to someone who’s doing it now. Go along to a parish council meeting, speak to one of the councillors and find out what they think and why they wanted to become a councillor. The next meeting dates are detailed here, please come along.  Names and contact details of the current councillors can be found here.

If you have the interests of Warnham Parish at heart then please think about becoming a Parish Councillor, your community needs you!

Further information about Parish Councils and being a Parish Councillor can be found here.

The parish council is part of the three tiers of Local Government which comprises Parish Council; District Council and County Council. There are 11 councillors elected every 4 years. Councillors are unpaid but have the services of a part-time paid Clerk to the Council.

The Council meets in public typically nine times each year and additionally when required. A period for public questions or suggestions is allowed at the start of each meeting. There is also a Parish Annual Meeting in April at which a summary of the year’s activities is presented. District and County Councillors usually attend these meetings and report on the activities of their respective Councils. Notice of meetings is displayed on the parish notice boards one week before the meeting and minutes of the meetings are published on the parish notice board and additionally on this website.

The Council has the powers to raise income by means of a precept levied on households in the parish and this is collected together with Council Tax by Horsham District Council. The Council precept and expenditure is, of course, monitored annually by independent auditors.

Standing Orders

The Standing Orders regulate the way in which the Council conducts its business. Parts of the Standing Orders are mandatory and are laid down by Acts of Parliament, whereas other are adopted voluntarily to assist in the formal running of the Council’s affairs. The Standing Orders are largely taken from a nationally published set of Model Standing Orders and were revised and approved by the PC in October 2018. Standing Orders are reviewed annually.

Standing Orders 2018

Financial Regulations

Financial Regulations govern the conduct of the financial transactions of the Council.

What is the money spent on?

The precept has to cover all the expenses of the parish; this includes the Clerk’s salary, public lighting, and maintenance of public open spaces such as the village green.

In addition, the council supplements the grass cutting within the village centre to improve the standard adopted by County and District Councils and also employs contractors on an ad hoc basis to deal more quickly with some of the smaller jobs which arise around the village.

The Council is able to borrow money (with the approval of the Secretary of State) to pay for larger items of expenditure than are possible in one year’s precept. The money required to repay these loans is included in the precept.

The Council also supports on an ad hoc basis items which it considers of benefit to the parish: for example, it has supported the refurbishment of the parish room, the village hall, the erection of an open shelter for younger people in the parish and gives small donations to other bodies which it considers are of benefit to the village.

Annual accounts

The annual audit for the year to 31 March 2018 has been concluded. The relevant documents can be viewed using the links to the PDF documents below:

Year End Financial Report 2017-18

Bank Reconciliation 2018

Certified Annual Return 2018

Notice of Conclusion of Audit 2018

The annual audit for the year to 31 March 2017 has been concluded. The relevant documents can be viewed using the links to the PDF documents below:

Year End Financial Report 2016-17

Bank Reconciliation 2017

Certified Annual Return 2017

Notice of Conclusion of Audit 2017

The annual audit for the year to 31 March 2016 has been concluded. The relevant documents can be viewed using the links to the PDF documents below:

Year End Financial Report 2015-16

Bank Reconciliation 2016

Certified Annual Return 2016

Notice of Conclusion of Audit 2016

The annual audit for the year to 31 March 2015 has been concluded. The relevant documents can be viewed using the links to PDF documents below:

WPC Cashbook Financial Report 2014-15

Bank Reconciliation 2015

Annual Return 2015

Notice of Conclusion of Audit 2015

The relevant documents for the annual audit for the year to 31 March 2014 can be viewed using the links to PDF documents below:

Cashbook Financial Report 2013-14 (duplicate).pdf

Bank Reconcilliation 2014.pdf (Balance sheet)

Annual Return 2013-14

Notice of Conclusion of Audit 2013-14

The relevant documents for the annual audit for the year to 31 March 2013 can be viewed using the links to PDF documents below:

Cashbook Financial Report

Balance Sheet

Annual Return Section 1

Annual Return Section 2

Annual Return Section 3

Annual Return Section 4

Notice of Conclusion of Audit

The documents listed below are available for you to consult.

Co-Option Policy and Person Specification 2019

This policy sets out how people are co-opted on to the Parish Council and the Person Specification sets out what areas of interests and personal attributes might be useful to be a parish councillor.

Risk Management Review

This document contains a risk assessment of all the Parish Council’s assets and operations. It is updated on a yearly basis.

Gatwick Policy Statement (Updated January 2019)

This document sets out the Parish Council’s approach to ensuring the residents of the parish do not suffer from excessive levels of aircraft noise resulting from the movement of aircraft and concentrated flight paths.

Fixed Assets Register

The Fixed Assets Register was updated in May 2018 and contains a list of all the Parish Council’s assets.

The Internal Audit Report from 2017-2018 can be found here.

The General Data Protection Regulation (GDPR) is a legal framework that came into effect on 25th May 2018. GDPR sets guidelines for the collection and processing of personal information of individuals.

GDPR affects everyone, every organisation you have ever given your personal information too, on-line, on paper or over the phone, must manage that information as per GDPR legislation. Your permission is required so they can continue to keep a record of your details, use your information ongoing or share your information with other parties.

They must store your information securely, ensure it is accurate and delete it when there is no reason to keep the information. The financial penalties are significant for non-compliant organisations.

The following policies have been adopted by the Parish Council, please click on the links below to view them:

General Privacy Notice

Subject Access Request Policy

Document Retention and Disposal Policy

Warnham Parish Council have adopted a new local Code of Conduct dealing with the conduct that is expected of members and co-opted members of the Council under the Localism Act 2011 section 27(2). This Code replaces the code of conduct previously adopted by the Council under the Local Government Act 2000.

The new Code, which took effect on 1 July 2012, applies to all members and co-opted members with voting rights of the Council.

Full details of the Code of Conduct adopted by Warnham Parish Council can be found in this here.

The Localism Act and the Code provides that councillors who have a Disclosable Pecuniary Interest (as defined in the Code) in any business being discussed by the council, may not participate in, or vote on, that business and that they must withdraw from the meeting room unless they have received a dispensation from the council. Warnham parish council has adopted a Dispensation Scheme which can be viewed here

In accordance with the Code of Conduct, Councillors are required to complete a Register of Members’ Interests.  Copies of the registers can be viewed by clicking on the names below:

Hilary Farquhar
Geoff Read
Roger Purcell
Stuart Ritchie
Bill Mclaughlin
Alex Wilks
Pam Brinkler
Mark Wiffen
Ann Lloyd
Sally Pavey
John Hamer

Councillors are also required to update their Registers of Interest annually to confirm whether there have been any changes.

Copies of the Councillor Acceptance of Office Forms can also be viewed by clicking on the names below:

Ann Lloyd
Stuart Ritchie
Sally Pavey
Geoff Read
Bill Mclaughlin
Christopher Gould
Fiona Robinson
Paul Bickford

Complaints Procedure

The Parish Council has adopted a Complaints Procedure setting out how complaints about the council will be dealt with. To view the Complaints Procedure document please click here.

The Freedom of Information Act gives a general right of access to all types of recorded information held by public authorities, sets out exemptions from that right and places a number of obligations on public authorities. Information about the Act is available from the Information Commissioner’s Office at www.ico.gov.uk/.

Publication Scheme

The Act requires every public authority to adopt and maintain a generic model publication scheme which should be adopted and operated by all public authorities from 1 January 2009. Warnham Parish Council adopted an updated generic model publication scheme at their Council Meeting on 26th June 2018. It is intended to provide everyone interested in the Council with a comprehensive guide to the information that the Council will automatically or routinely publish or otherwise makes available to the public.

We aim to ensure that a significant amount of information is available without the need for a specific request, and therefore minimise inconvenience and cost to the public. Most of the information is available here on our website. In addition, where possible or practicable we make information available on the parish notice boards located throughout the parish.

To view the Publication Scheme please click here.

The Parish Council has a range of powers which it can exercise but not all are appropriate to a parish of this size.

Please click here to view a complete list of the powers and duties.

Why become a Parish Councillor?

By becoming a parish councillor, you become someone your community will look to for help, guidance and support – a community leader with the power to influence decisions for the benefit of the people you serve.

What decisions do Parish Councils make?

Parish Councils make all kinds of decisions on issues that affect the local community. Probably the most common topics that parish councils get involved with are planning matters (they are statutory consultees) and roads and highways. Parish Councils have limited powers to make decisions but they do have the ability to negotiate with, and the power to influence those other organisations that do make the final decisions (such as the district or county council, health authorities, police etc). In this respect parish councils are extremely powerful. The organisations that make the final decisions know that a parish council gives the best reflection of how a community feels about something and its views will be taken seriously.

How much time does it take up?

Warnham Parish Council meets 9 times a year for the full council meeting to which members of the public are also invited. Meetings may last two or more hours, depending on what’s on the list of items to discuss. Warnham Parish Council also has sub-committees to deal with specific subjects, such as planning, finance matters and recreation. In addition to the regular council meetings, Councillors may be required to give time for ‘ad-hoc’ meetings- for example with agents to discuss planning applications that the council must give its opinion on, highways meetings with the county council etc.

How long does a Parish Councillor serve for?

Once elected, councillors sit on the council for a maximum of four years. If they then want to stay in the post, they can stand for re-election. This does not mean that you have to stay for four years. If you find it’s not for you, or you can no longer meet the commitment, you can stand down. Elections are set to take place on 2nd May 2019.

Are you interested in becoming a Parish Councillor?

The best way to find out what it’s like to be a Parish Councillor is to talk to someone who’s doing it now. Go along to a parish council meeting, speak to one of the councillors and find out what they think and why they wanted to become a councillor. The next meeting dates are detailed here, please come along.  Names and contact details of the current councillors can be found here.

If you have the interests of Warnham Parish at heart then please think about becoming a Parish Councillor, your community needs you!

Further information about Parish Councils and being a Parish Councillor can be found here.